Position Vacant – Events Manager
About BritCham South China
Founded in 1996, BritCham SC is one of South China’s leading international business organisations representing a broad range of British, Chinese, and international companies doing business in, with, or through South China.
Our aim is to help our members grow their business by promoting and representing their interests, providing advocacy, facilitating networking and brand exposure, as well as delivering valuable information and insights.
While many of our member companies have British connections, companies do not have to be British to join the Chamber. We proudly support a diverse and international membership base.
Our Mission
BritCham SC is committed to fostering business growth and promoting the interests of our membership. We achieve this through building a vibrant Community, providing effective Advocacy, and creating opportunities that drive measurable Success.
Our Vision
Our vision is to be South China's leading international chamber of commerce, recognised for our impactful events, diverse business community, effective advocacy, and outstanding support for members' growth and success. We aim to empower collaboration, shape meaningful dialogues, and be an essential partner in our members’ journey toward prosperity.
Our Values - ETHICS
Excellence - We are committed to delivering the highest standards in everything we do, continually striving to improve and exceed expectations.
Trust - We build relationships based on openness, reliability, and accountability, ensuring our actions consistently inspire confidence among our members and partners.
Helpfulness - We are proactive in supporting our members and partners, going above and beyond to offer guidance, assistance, and meaningful connection.
Inclusion - We actively cultivate an environment that respects and values diversity, ensuring equitable opportunities and representation for all individuals and businesses within our Chamber.
Community - We champion an inclusive, diverse, and vibrant community, where collaboration and engagement create meaningful connections that enhance business and personal growth.
Success - We measure our achievements by the success of our members. Our commitment is to deliver exceptional value, insights, and opportunities that ensure sustainable growth and continued success.
Position: Events Manager
Gross Salary Range: RMB 9,000-10,000/month (gross)
Annual Leave: 15 Days
Type of Position: Full time
Location: IFC, Zhujiang New Town, Guangzhou
Commencing Date: As soon as possible
Closing Date: Early application encouraged; recruitment may close prior to deadline.
Major Responsibilities
The Events Manager shall be mainly responsible for the planning and implementation of the Chamber’s annual events programme, reporting to the BCCSC Committee and the BCCSC's Executive Manager in Guangzhou. The Event Manager’s duties shall include the following:
Event Coordination and Team Management:
Lead and supervise the event coordination team, ensuring all members are aligned and prepared to execute event tasks effectively.
Event Program Oversight:
Manage and oversee the Chamber’s entire annual events calendar, ensuring all events are well-planned, executed on time, and align with the Chamber’s strategic goals.
Budget and Financial Management:
Develop and manage detailed event budgets, tracking expenses and making necessary adjustments to stay within financial constraints.
Venue and Logistics Management:
Secure event venues, negotiate terms, and confirm logistics to ensure that all aspects of event execution (location, equipment, and facilities) run smoothly.
Event Material Creation and Distribution:
Design, create, and distribute invitations, flyers, and other promotional materials to ensure timely outreach to attendees and maximize event visibility.
Speaker and Topic Research:
Research and identify trending event topics and potential speakers, selecting industry leaders who align with the Chamber's mission and objectives.
Speaker/VIP Liaison:
Maintain strong communication with event speakers, VIPs, and other key stakeholders to ensure all their requirements are met and expectations exceeded.
Sponsor Engagement and Relationship Building:
Identify potential sponsors, foster relationships, and ensure sponsor needs are met to enhance the overall success of the event.
Event Promotion and Outreach:
Develop and execute event marketing strategies using various channels (flyers, cold calling, social media, etc.) to generate interest and drive event attendance.
Post-Event Evaluation:
Collect and analyze event data, assessing performance through attendee feedback and other key metrics, and generate reports to guide future event improvements.
Brand Definition through Events:
Ensure that each event reinforces and showcases the Chamber’s brand identity, values, and mission.
Staff Preparation and Event-Day Coordination:
Ensure all event staff are adequately trained and prepared for the event, and oversee the seamless execution of events on the day, addressing any issues that may arise in real-time.
Vendor and Supplier Management:
Coordinate payments for vendors and suppliers involved in the event, ensuring timely and accurate transactions.
The Successful Candidate
The successful candidate should possess excellent written and spoken English language skills and should ideally possess the following:
(a) Have at least 3 years working experience. Event management experience in preferred
(b) Have a good overall knowledge of business and industry in Southern China
(c) Be sales and entrepreneurially orientated, willing to implement own ideas and initiatives
(d) Maintain strong networks that can be leveraged to enhance chamber's services
(e) Be able to think creatively
(f) Proficiency in Excel, Word, Photoshop and website knowledge
(g) Be able to work independently
(h) Be self-motivated, sociable and possess the confidence to deal with business people
(i) Be enthusiastic and outgoing, with an excellent phone and face to face manner
(j) Be well organised and systematic, and be willing to share a workload that does not fall directly under their job description
Contact
The post will offer the right candidate an excellent opportunity to interact with the international business community in the South China in a professional and challenging work environment. This exciting position will allow you to also grow your own network, learn how an NGO is operated and exposure with working with a wide range of professionals from different industries including the British government. Candidates will need to demonstrate strong self-motivation and desire to increase BritCham brand awareness and leverage members' engagement through different aspects.
Interested parties should submit their covering letter and resume (in both English & Chinese), earliest start date to communications@britchamsouthchina.org, with email title indicating "Application for Events Manager".
NOTE: Early applications are encouraged as BritCham reserves the right to conclude the search before the deadline if a suitable candidate is found. Due to the amount of applications we receive, only short-listed candidates will be contacted.
