Job Description
Utahloy International School Guangzhou(UISG)/Zhencheng(UISZ) is an inquiry-driven learning community that embraces the uniqueness of all and commits to an International Baccalaureate education.
Position: Head of Admissions
Purpose: The Head of Admissions leads the Admissions and Marketing teams in the recruitment and admissions of students to UISG/UISZ as well as the implementation of the marketing strategy and development of the school’s brands. The purpose of the role is to manage the enrollment of the school such to drive attraction, recruitment and retention of missions appropriate students at UISG/UISZ.
Management Tasks:
Leading, motivating, and managing the Admissions and Marketing staff members complete the requirements of their designated roles and job descriptions, and adherence to all UISG /UISZ professional policies and procedures. Evaluate staff members on job performance as required by UEF policies and procedures.
Represent UISG/UISZ in a positive manner and provide focused and high-quality customer care at all times.
Ensure that Admissions and Marketing staff adhere to UISG or UISZ Mission and Values in all activities.
Be a visible leader, who actively engages with UISG /UISZ community members and external stakeholders and partners on campus and throughout Guangzhou.
Participate in Marketing & Admissions Committee (MAC) and other committees as appropriate, and make contributions to school policy and procedure design, development and implementation, particularly in relation to enrollment management concerns.
Liaise with Senior Leadership Team and Administrative Department Managers to support school development and advancement initiatives.
Review and approve budgetary spending to support Admissions and Marketing operations within guidelines set by UEF.
Provide or arrange professional development opportunities for Admissions and Marketing staff to support organizational and departmental goals.
Participate in professional development as requested or required and maintain relationships with external professional organizations to support and develop industry best Admissions and Marketing practices at UISG
Prepare a variety of standardized and ad hoc reports for School Leadership Team, UEF, and other stakeholders on enrollment data and marketing activities.
Build positive relationships with members of UISG academic and administrative staff.
Admissions Tasks:
Ensure all UISG /UISZ Admissions Procedures and Policies are maintained and followed. Maintain and update UISG/UISZ Admissions Procedures and Policies and present updates and/or proposals for policy changes to UEF for consideration.
Review student applications and assess applications in accordance with the school’s admissions policies, in consultation with the Senior Leadership Team. Approve offers of enrollment in accordance with admissions policies and capacity.
Refining and improving the Admissions infrastructure, systems and processes to improve efficiency and meet enrollment management goals.
Act as a primary contact point of contact and communication for prospective English-language expatriate families from inquiry through to enrollment as new students. Support prospective families in meeting all UISG /UISZ application and enrollment requirements through the onboarding process.
Manage daily enrollment and re-enrollment practices. Ensure frequent and accurate enrollment and re-enrollment reports are made available to the Senior Leadership Team and other Administrative departments as needed.
Generate enrollment projection reports as requested by UEF and Senior Leadership Team to support school budgetary planning.
Management of OpenApply Admissions software ensuring completion, fidelity, and maintenance of all prospective and current UISG enrollment-related student data.
Act as a primary contact point with Utahloy Parent Teacher Association. Coordinate and attend monthly UPTA-SLT meetings between UPTA executive members and UISG Senior Leadership Team members. Coordinate and attend UPTA All Parents Meetings four times annually and support the creation of informational and promotional content to be delivered at these meetings to UISG /UISZ parents.
Support Finance Office in the communication, collection, and documentation of school fee payment as necessary.
Assist in the management of the shared UISG /UISZ Admissions Email inbox.
Other activities and projects as assigned by the UEF or Head of School.
