Alumni Relations Coordinator (or Assistant) - American International School of Guangzhou 广州美国人国际学校

THE AMERICAN INTERNATIONAL SCHOOL OF GUANGZHOU (AISG)

JOB TITLE: Alumni Relations Coordinator (or Assistant)

SCHOOL / DEPT: Advancement Department

LOCATION: Er Sha Island & Science Park

REPORTS TO: Deputy Director of Advancement

OVERVIEW:

The Alumni Relations Coordinator reports to the Deputy Director of Advancement and provides support for the initiatives, projects, and events managed by the Advancement Office.  The Coordinator will serve as an office manager, maintaining inventory, records, schedules, calendars, timelines, and other logistics. The Coordinator role will likely require significant work outside of the school’s normal business hours. As the AISG Advancement Office is a young and evolving department, the ideal candidate will be flexible and open to change, as well as able to take personal initiative and work independently on long-term and complex projects. As the work of the office may involve contact with top corporate and government contacts, a high level of professionalism and maturity is required at all times.    

MAIN DUTIES / RESPONSIBILITES:

Office manager:

Provide administrative and organizational support for the Advancement Office, including archiving print and electronic materials, coordinating meetings and project logistics, tracking payments and expenses, and managing inventory.

Chinese language support:

Translate written documents from Chinese to English (and vice-versa) and provide real-time oral translation as needed from Mandarin Chinese or Cantonese to English (and vice-versa).

Alumni records, data entry and database management:

Manage the AISG information system tasks for the Advancement Office including compiling and systematically organizing AISG alumni records, and completing data entry for all Advancement needs.

Graphic design / Photography / Stock images:

Assist with the coordination between the AISG Communications Specialist and Graphic Designer(s) in the timely creation and/or revision of marketing materials or projects. Make simple text, layout, image and photo edits for web and desktop publishing items, and maintain the AISG Photo and Stock Image archive.

Outside events, functions and guest relations:

Ensure that guests to AISG receive a proper greeting and receive excellent customer service during their time at the school.  Assemble AISG marketing materials for use at functions or events.  Help to staff AISG booths and provide on-site assistance at outside events as needed.

Marketing/Communications:

• Maintains brand image, positioning and messaging for AISG; maintains image and identity standards for AISG.

• Conducts community opinion polls and solicits feedback from AISG’s stakeholders through formal and informal means regarding AISG initiatives, programs and decisions.

• Provides support and direction in effective communications and marketing to school-based customers.

Additional tasks:

Complete special projects or tasks as assigned by the Deputy Director of Advancement.

QUALIFICATIONS REQUIRED:

• Bachelor’s degree (preferably in English, Business, or Marketing). 

• Fluent in spoken and written English and Chinese (Mandarin and Cantonese)

• Detail-oriented, highly organized and careful

ADDITIONAL ATTRIBUTES OF THE IDEAL CANDIDATE:

• Former AISG student or parent

• Passionate and Advocate of AISG

• People person, a connector, friendly and personable.

• Strong at building relations by great network

• Confident and comfortable speaking to groups

• Active on social media

• International experience

1. Work or study-abroad experience in an English-speaking country

2. Work or related experience in an international organization

3. Experience with or knowledge of the AISG community

• Flexible personal schedule to accommodate work on evenings and weekends

• Technical proficiency

1. Microsoft Office Suit, esp. Outlook, Word, Excel, and Powerpoint

2. Desktop publishing, esp. InDesign, Acrobat Suite, Photoshop

3. Apple Computing environment

4. Database management

5. Social Media

6. (weibo, facebook, twitter, etc…) and web-based applications

• Experience working with the Advancement experience a plus, schools or community organizations

• Event-planning experience

• Friendly and personable

WHY AISG:

• Our vibrant, positive community spirit, what we see as the heart of AISG, is one of our greatest assets

• We are the only not for profit international school in Guangzhou enabling us to reinvest directly back into the school in support of our educational mission

• We are the first international school in southern China with a rich history of educational excellence

• We only recruit forward-thinking and dynamic instructional leaders who wish to contribute to an environment that values creative learning and quality teaching

• We recruit faculty who are not simply looking for a ‘job’ but who are seeking to join a connected community

This position description is designed to outlined primary duties, qualifications and job scope but not limit the employee nor AISG to only the work identified. It is the expectation of the school, that each employee will offer their services wherever and whenever necessary to ensure the success of our organization.

AISG is committed to child safeguarding and the welfare of children. The AISG interview process will include both child safeguarding and faculty conduct questions. All candidates will be subject to criminal background and employment checks. AISG will make direct contact with candidates' current supervisor as part of our hiring practices.

Interested and qualified applicants are welcome and encouraged to apply to through https://hrbrg.co/rls9wl or Current Opportunities Page on the AISG website , and indicate "source from BritCham Guangdong".

NOTE: Candidates are encouraged to apply early, as AISG reserves the right to conclude the search prior to the announced deadline.