Assistant to Secondary School - American International School of Guangzhou 广州美国人国际学校

Job Title: Assistant to Secondary School

School / Dept: Science Park Campus

Reports To: Secondary School Principal

Deadline For Application: Jan 31, 2021

Job Goal / Purpose:

Provide secretarial support to the Secondary School Principal, Assistant Principal, Middle School Counselor, Middle School teachers, parents and students.

Duties/ Responsibilites:

Responsibilities:

The person is responsible for providing secretarial support to the Secondary School Principal and document translation for the Secondary School office when needed. He/she has to manage the office, including the calendar and document filing for the Secondary School Principal. He/she will work closely with Principal, Counselors, Assistant Principal, and School secretaries.

Duties: (shared between three secretaries in the Secondary Office with a focus on Middle School)

• Student withdrawals, student schedules, student records & files, report card filing, attendance & ID cards. 

• Manage the day-to-day functions and operations of the Secondary School Office

• Ordering supplies for events and activities as needed, through AISG’s online ordering system

• Working with Student Information System to input and extract data, including schedule, attendance and grades

• Secretarial support to Secondary School Principal, Assistant Principal, and MS Counselor

• Travel arrangements for Secondary School business, including China Trips and arranging cars for faculty and admin when necessary

• Attend to all Secondary School Office visitors and respond to enquiries and requests for information about the School

• Collect and enter daily student attendance

• Responsible for the updating of information on relevant sections of the AISG website and printed publications.

• Provide assistance with school related business to teachers as needed.

• Secondary School Office Communication.

• Provide document translation from Chinese to English and English to Chinese for the Secondary School Principal and Secondary School office as requested.

• Act as an interpreter for parent visits and selected events

• Other tasks and duties as assigned by the Secondary School Principal, including support at occasional evening or weekend events

Qualifications And Experience Required:

The person must be detail minded, well-organized, a proactive problem solver, demonstrate initiative and excellent follow-up. He/She must be English fluent (Temp.8) and preferably has at least 2 years of experience as an English-language speaking secretary. Excellent computer skills (MS Word, Excel and Power point, Survey software, Online sign-up software).

Interested and qualified applicants are welcome and encouraged to apply to Current Opportunities Page on the AISG website. https://hrbrg.co/mqu3ci. Please indicate "Source from Britcham Guangdong" when you apply.

NOTE: Candidates are encouraged to apply early, as AISG reserves the right to conclude the search prior to the announced deadline.